Vendor Account & Billing Executive - Gatwick

Air Partner, a trusted provider of private aviation solutions as well as Cargo and time critical logistics for 60 years, is seeking a Vendor Account & Billing Executive to support the UK Cargo team. Based in Crawley, close to Gatwick airport, this role will report to the Head of Cargo, and will provide vital administrative support including but not limited to: CRM financial data management (updating financial data in a timely manner) vendor management (processing purchase invoices / processing inbound Statements of Accounts) / client billing (client facing – sending sales invoices, account statements and follow-up).

The ideal candidate will thrive working in a fast-paced environment and must have proven experience in administering financial data, as well as being able to proactively communicate with internal colleagues (both accounting and operational) as well as external vendors + customers.

Confident, accurate handling of financial data is essential – with opportunity to handle wider operational administrative tasks. Passionate

Full time equivalent salary is £32,000 for 37.5 hours per week, but we might consider part time hours of no less then 30 hours per week. Salary for less hours will of course be pro-rata.  We do need the successful candidate to spread their hours across 5 days a week however, Monday to Friday. 

Some, but limited opportunity for flexible working, so a desire to be mostly office based, especially when training, is essential.

You will:

·       Ensure enquiries and bookings are correctly entered into CRM (Microsoft Dynamics 365 – D365) system and manage on-going trip changes within the system (i.e. price changes, schedule changes, supplier adjustments, etc.)

·       Adjust accrual entries with actual pricing in D365

·       Approve client and vendor invoices, demonstrating attention to detail, and ensuring payments are received

·       Chasing vendor invoices and managing timely payments, working closely with the Accounts team

·       Report back on the accuracy of gross profit earnings per job

·       Verify vendor bank details, ensuring all payments are made on time

·       Monitor customer receivables reports to ensure credit customers are within terms

·       Manage digital trip files, ensuring all necessary documentation is included and files are ready for annual audits

·       Maintain full compliance awareness against fraud, following company procedures and protocols

·       Work closely with the App-Team to make improvements to D365

·       Ensure lead, client and vendor data is accurate in the CRM - this includes, but is not limited to, contact information, billing details and segmentation

·       Work with the sales team and the Air Partner Compliance department to ensure aircraft operator paperwork is up to date

·       On-going data cleansing, as needed

What we are looking for:

You will thrive in high-pressured, time sensitive environments, with a high-volumes of transactions and have an ability to instil discipline with suppliers and the team on administrative procedures.  You will build and maintain close working relationships with the Cargo account Executives to ensure good communication streams.  You will also:

·       Have previous experience within financial Administration – this is mandatory

·       Have strong CRM administration and data management experience (ideally using Dynamics 365)

·       Be a self-starter with a strong work ethic

·       Have proven and excellent attention to detail and an ability to multi-task within a fast-paced environment

·       Have the ability to prioritize and deal with changing workloads

·       Have good problem solving skills

·       Have excellent oral and written communication skills, with the ability to effectively communicate with team members at all levels and build lasting relationships

·       Be IT literate and proficient with Microsoft Office Suite

·       Have the ability to understand Air Partner products and services, as well as internal processes

·       Be a team player with a collaborative approach to working

·       Be flexible and willing to take on additional responsibilities and go the extra mile as required

If you have previous experience performing finance and CRM administration for a Cargo or air charter company, that would be a huge benefit, this this is not essential.

About Air Partner Group, a Wheels Up Company 

Founded in 1961, Air Partner Group is a world-leading international aviation services group providing aircraft charter, aviation safety and security solutions, and managed services to industry, commerce, governments, and private individuals, as well as civil and military organisations.  

The Air Partner Group has two divisions: Air Partner Charter and Air Partner Services (previously Safety & Security). Air Partner Charter comprises of group charter, private jets, cargo, and specialist services. Group Charter charters large airliners to move groups of any size. Private Jets offers the Company's unique pre-paid JetCard scheme and on-demand charter for up to 19 people. Cargo charters aircraft of every size to fly almost any cargo anywhere, at any time. 

Air Partner Services comprises Baines Simmons, Redline Assured Security Ltd, Kenyon International Emergency Services, and Managed Services. Baines Simmons offers aviation safety management and fatigue risk management. Redline Assured Security delivers government-standard security training, consultancy, and solutions to regulated, high value and high threat environments. Kenyon International Emergency Services is a world leader in emergency planning and incident response.

Air Partner works with Climate and Development experts Climate Impact Partners, to allow clients to offset carbon emissions in support of projects that not only cut carbon but also alleviate poverty and improve lives.

Air Partner Limited is a Wheels Up company, the leading provider of on-demand private aviation in the U.S. and one of the largest private aviation companies in the world. Wheels Up is headquartered in New York City and operates in 25 locations across three continents and employs 2,700 professionals globally. Air Partner Group is ISO 9001:2015 compliant for commercial airline and private jet solutions worldwide. More information is available on the company's website (www.airpartnergroup.com)

Air Partner is committed to creating a diverse, equitable and inclusive working environment for all employees, we do this via our Environmental, Social and Governance Strategy, our Diversity, Equity & Inclusion forum, and our Recruitment strategy.  

At Air Partner we are proud to be a ‘Disability Confident’ employer and we value workforce diversity.  If Air Partner feels like a place where you can belong, we'd love to learn more about you, and we guarantee an interview for any disabled person who meets the minimum criteria set for the job.  If your application is successful, the next steps of the process will include a virtual interview with a member of the Talent Acquisition team before meeting with members of the business in person.  When you apply, you'll be asked about any adjustments you might need to support the recruitment process. Let us know, and we'll be sure to discuss it with you. 

We encourage applications from all backgrounds, and we would love to hear from you. 

If you have any issues submitting your application, please instead submit your CV and any supporting information (covering letter, salary expectations, confirmation of your right to work in the relevant country and your current notice period), stating which vacancy you are applying for, directly to ap.careers@airpartner.com 

Thank you.